Event Planning Resources

Once you have reserved an appropriate space for your event, you may need to contact one of more of the following departments in order to complete your event planning.

Facilities

If your event is being held in a room that requires a setup (such as the Function Room or The Commons) or if you are in need of additional furniture (such as a panel table in a classroom) you must submit a work order through FS Direct (School Dude).

If you are unfamiliar with how to submit an event work order, download this handy guide for How to Submit an Event Setup Request [PDF].

Event setup requests should be submitted at least five business days before your event. Please note: you must use the FS Direct system for event-related needs, NOT the Maintenance Direct system. Every building on campus is now under the FS Direct system for events.

Submit a work order.

The Office of Conferences & Events works closely with the Facilities Dept. to ensure events are setup correctly, on time, and to the specifications of the submitted work order. Please contact us if you have any questions on rooms setups, furniture available, or need diagram templates.

Catering

Suffolk's dining services provider, Chartwells, is available to cater your next event on campus!

View the new Carved and Crafted catering menus and place an order.

Alcohol Service

Suffolk University requires the observance of all laws and regulations that pertain to alcohol beverages as outlined in federal, state and municipal laws. The regulations for use of alcoholic beverages at programs and events held on campus are designed to allow for responsible use while providing necessary safeguards for the University community.

If you are interested in serving alcohol at your event, please read the Alcohol Policy in its entirety, as you will be responsible for adhering to the guidelines set forth in the policy.

Read the University Alcohol Policy [PDF].

Media Services

Please email us at least five business days before your event to discuss your particular needs or to setup a training on how to use the existing tech in your room.

Wi-Fi Access

You can request access for an individual or group attending an event by submitting the Sponsored Visitor Wireless Access Form found on the Employee Intranet.

Please note: the form must be completed by a Suffolk employee. Requests submitted by an external person or group will not be accepted.

Suffolk University Police Department

If you are expecting a large crowd of external guests (50+), anticipate a VIP will be in attendance, or just have general questions or concerns regarding security for your event, please contact SUPD.

Guest Parking Request

If you would like to request a parking spot for a speaker or distinguished event guest, please complete the Guest Parking Request form on the Employee Intranet.

Quick Links

Submit an Event Setup Work Order (FS Direct)
Employee Intranet