Faculty, staff, or students may create content for the public iTunes U site. This content may be educational or informational in nature regarding campus services and resources. It may also include news and topics of interest to the general public. Those interested in creating content for the public site may contact the iTunes U representative in their school for more information:
- Law School: Jesse Sterling
- College of Arts & Sciences: Jesse Sterling
- Business School: Teri Malionek
All other academic or administrative departments should contact Jesse Sterling, the iTunes administrator for the University.
Each department or school that wants to manage its own section or album in Suffolk University’s iTunes U public site must attend an administrative training session and complete an iTunes U representative form which confirms that they will comply with the necessary responsibilities and obligations.
Compliance with University Policies
All podcasts must comply with each of the following Suffolk University policies:
- Responsible Use of Computing and Information Resources
All public content will only be uploaded upon receipt of a valid Suffolk University copyright release form by an iTunes U representative. A copy of each valid form will then be delivered to the iTunes administrator.
Archiving and Preserving Content
Although Suffolk University will facilitate posting of content on iTunes U, it will not be responsible for ensuring that content is preserved or archived.
Material posted on iTunes U resides on servers that are not owned or operated by Suffolk University. Therefore, iTunes U representatives must ensure content is preserved in a separate location.
iTunes U Administrator Guide
All iTunes U representatives must read the following section of the iTunes U Administrator Guide: "About iTunes Content" from "Preparing Content" through "Adding Metadata to Your File."
Podcasts and vodcasts of poor recording quality cannot be accepted. All iTunes U podcasts must meet the standards outlined in the iTunes U Administrator Guide.
Album and Track Art
All album and track art must be approved by the Office of Marketing and Communications. Approved templates are available under iTunes Committee on MySuffolk. You must be a member of this community in order to view the album artwork.
Bumpers and Trailers
All tracks that are on the public site of iTunes U at Suffolk University must use the standard bumper that represents Suffolk University. The approved bumper is available for download along with other podcasting tips. Groups and individuals may choose to add an introduction that identifies the track after the opening bumper.
Over 70% of iTunes content is found through searches.
Before you upload a file to iTunes U, you must use the iTunes software to add information about that file. This information, called "metadata" or "tags," will ensure your content is searchable. If you use another application to add information about your files, this information may not load into iTunes U with your file.
Metadata is used in the iTunes search feature and is weighted in order by name, artist, album, grouping, and comments. For example, if a search term is found in the name of your track, your track will be returned as much more relevant, and higher ranked, than one with the search term in comments alone.
The following metadata sections should be completed before any track is uploaded.
- Name: a descriptive topical name. Name is displayed in the iTunes U interface and is searchable.
- Artist: speaker, performer, or other originator of the file's content. Artist is displayed in the iTunes U interface and is searchable.
- Album: course, conference, series, sponsor, etc. Album is displayed in the iTunes U interface and is searchable.
- Comments: short description of content with crucial keywords, such as location, names, titles and topics (255 character limit).
- Grouping: keywords that may be used to locate the file.
Please leave any remaining sections, such as album artist, blank.
Request for Space
Each iTunes U representative may only have access to the album or section within iTunes U for his or her academic or administrative department, with the exception of those given the express permission of the iTunes U administrator. The iTunes U representative for a department or school must complete the request for space form for each new album it wishes to produce.
In the College of Arts and Sciences all public site requests must be approved by the associate dean. Please see the college's policy for more details.
In the Sawyer Business School all public site requests must be approved by the director of communications. Please see the Business School's policy for more details.